Colleague Health Services Coordinator

Tracking Code


Position Type




Job Location

Decatur, Illinois


The Colleague Health Services Coordinator functions as an interdisciplinary team member, supporting the organization’s mission by providing quality cost effective health services to colleagues, volunteers and medical staff.  Practice focuses on promoting a healthy work force encouraging health maintenance, injury and illness prevention and management; protecting colleagues from occupational and environmental hazards; coordinating the leave of absence program and providing support in the analysis, design and communication of the colleague health plans and programs. 

On-Call required, 24/7 for 7 days, no more than once every 5th week.  On-Call component may be done remotely.

Required Skills

  1. Plan and coordinate colleague health programs and activities in collaboration with Colleague Health Manager, Benefits and colleague health. Assists with the analysis, design and communication of the colleague health plans and programs.
  1. Coordinate post-employment offer physical exam process. In conjunction with Medical Director of EHS, obtain health history for all new colleagues and volunteers. Provide prompt information to appropriate HR staff regarding problems affecting anticipated start date of new hire.  Revise and implement health screening procedures as needed to comply with current regulatory requirements.
  1. Implement pre-drug/alcohol screening on all new hires. Provide consultation to those with positive results.  In conjunction with Colleague Relations and the Employee Assistance Program, provide drug/alcohol testing for cause pursuant to the Fitness for Duty policy. 
  1. Provide tuberculin testing to specific employee groups as indicated by TB Risk Assessment Committee.

  2. Manages Fitness for Duty requests from leaders to assess a colleague’s ability to carry out their essential job duties.
  1. Manages the Leave of Absence program that includes the review and approval of Family Medical Leave and Medical Leave requests and case management of leaves. Serves as a subject matter expert on Family Medical Leave for colleagues, leaders and the Human Resources Division.
  1. Acts as a resource to Infection Prevention when colleagues have been exposed to a communicable disease. Provides testing and follows up on colleague exposures with a plan for treatment/follow up. Provide annual detailed report of all exposures, including results of any colleague testing to the Infection Prevention Committee before the end of the year in which the exposure occurred.
  1. Provide counseling to System colleagues in the arena of health education, illness prevention and infectious disease exposure as indicated. Provide appropriate treatment, testing, and counseling to all System colleagues following all blood/body fluid exposures.
  1. Coordinate and implement communicable disease policy as designated per Illinois Department of Public Health, Centers for Disease Control and Occupational Safety and Health Administration requirements.
  1. Provides consultation and assistance to the Workers’ Compensation Coordinator, as needed, including first aid within the RN scope of practice, treatment, testing and counseling to system colleagues following blood/body fluid exposure and supports the decision making process regarding approval or denial of claims and/or return to work capabilities.
  1. Plans, coordinates and administers the annual system-wide influenza program, including development and implementation of communication plan, vaccine/supplies/materials ordering, vaccination administration, exemption processes as well as plan for non-compliance. Maintains vaccination data, supplies completion reports on both the individual department level as well as the affiliate and overall system level.  Oversees the process for annual CMS influenza reporting.
  1. Develop or participate in other health screenings as indicated on an as needed basis. Evaluate all colleagues returning to work from a medical leave, FML, and non-work-related illness or injuries to determine capability of performing essential job duties. 
  1. Maintain policies, programs and data management to assure compliance with regulatory requirements (JCAHO, OSHA, IDPH, FML, ADA, etc). Develop and maintain colleague health policies as needed.
  1. Documents assessments, treatments, outcomes, work and disability status, screenings and educational offerings in a thorough manner. Ensures confidentiality and oversees maintenance of all colleague health files to include blood borne pathogen exposures.
  1. Develop educational materials and present topics on Workers’ Compensation and colleague health to colleagues and managers; present topics during mandatory education, departmental management meeting and as requested.  Provide updated information for annual Safety CBL’s on colleague health related topics.
  1. Maintain professional growth and development through seminars, workshops and professional affiliations to keep abreast of latest trends and regulatory requirements in field of expertise, and encourages adoption of best practices by organization.
  1. Performs other related work as required or requested.


The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job.  Incumbents may be requested to perform tasks other than those specifically presented in this description.


Required Experience


     LPN or RN required.   


     Registered Nurse or Licensed Practical Nurse with current Illinois License required. 


     At least 5 years nursing experience required with at least three years in a hospital setting.  Specific experience in an occupational health-related field preferred.

Other Knowledge/Skills/Abilities:

  • Demonstrated knowledge of current regulations affecting employee health (JCAHO, OSHA, IDPH, CDC, FML, ADA, etc.)
  • Knowledge of Illinois Workers Compensation law preferred.
  • Proficiency with basic computer skills: Microsoft Word, Excel, Outlook.
  • Ability to communicate effectively with a wide variety of healthcare workers. Ability to teach healthcare workers in formal and informal settings.
  • Ability to collect, organize, analyze and prioritize information from several sources to formulate improvement plans and develop effective colleague health programs and outreach.

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